The main purpose of Accounts Section is to ensure that all purchases made within the year are paid within the financial year; timely expenditure reports are prepared for management. All Finance Instructions are complied with and most importantly the budgetary allocations are not overspent by Vote Controllers. To achieve the objectives, the Accounts Department is divided into three sections i.e Payments, Ledgers and Salaries Section whereby the Principal Accountant is the main controlling authority and mechanism for this department and the Senior Accountant, Operations is overall in charge of Salaries Section with specific responsibilities of looking after surcharges and overpayments of salaries:-

1. Payments Section

1.1 Accountant ensures that:

• all vouchers received within the day are processed. Overall control of the vehicle pool.

1.2 Assistant Accounts - who check vouchers given by clerks.

1.3 Clerks:

• SOB Clerk processes all LPOs received

• Claims Clerk processes all accountable advance, transfers and subsistence allowances.

• Wages Clerk processes wages for Unestablished Staff

• Grants Clerk processes grants, FEA Bills, Water Bills & Telecomm Bills. Bank reconciliations.

• Cashier does receipting of fees and writing of cheques. Back to Top
  

2. Finance and Ledger Section

2.1 Accountant ensures that:

• budgetary allocations are maintained and there is no misappropriation of funds.

2.2 Assistant Accountants who ensures that:

• there is no overspending of allocations

• no misappropriation of revenue and fees are paid promptly

• FNPF payment is made on time

2.3 Clerks:

• Ledgers Clerk does the key-in of data daily.

• Trust Fund Clerk ensures that all Trust Fund Receipts are accounted for.

• FNPF Clerk 1 processes payments (FNPF) for secondary teachers and HQ staff.

• FNPF Clerk 2 processes payments (FNPF) for primary teachers.

• Revenue Clerk ensures that all revenue receipts are accounted for and issued in sequence. Lodgements are made daily. Back to Top
  

SALARIES

AIM

To co-ordinate the administrative support services in facilitating accurate and timely payment of salaries and allowances to the employees of the Ministry.

OBJECTIVE

To ensure that the Ministry's Staff including both Established and Temporary Relievers are paid correct salary and on time and in accordance with F1, PSC Regulation/Decree & Budgetary Allocations and Guidelines.

ROLES OF THE SECTION

• Regulating the accurate payment of established staff; temporary civil servants and to perform salary reconciliation and to detect and adjust the inaccuracy.

• To ensure that payment of salaries is done in accordance with Rules and Regulations and Circulars issued by PSC and the Ministry of Finance. Back to Top

STAFF

The Section comprises of the following staff:

Due to the volume of work involved, the Section is further divided into 2 divisions so that the clerical officers are equally divided and are working under the supervision of an Assistant Accounts Officer:-

• 11 Clerical Officers are processing the teachers' salaries as
  according to the distribution of their TPF numbers.

• Clerical Officer is looking after salary reconciliation.

• Clerical Officer is responsible for the overpayment of salaries.

• Clerical Officer is responsible for the payment salaries for the Administration and Finance Staff, Payment to Unions/other organisations, reconcile trust fund, clearance of Main Salaries Form S and Commitment Ledger.

SCHOOLS

The payment of salaries included all the established teachers and temporary civil servant teachers in all secondary, primary, tertiary and Special Education Schools in Fiji.

TEACHERS

Number of teachers paid is 8,114 teachers.

LOCATION

We are located at the ground floor of Marela House. Back